E-commerce Accounting
That Matches Your Payouts to Reality
Shopify deposits, Amazon settlements, inventory, refunds, and sales tax in dozens of states - the messiest bookkeeping in the startup world, handled by an AI-native platform and reviewed by licensed CPAs. See real margin by channel, not a pile of net deposits.
Built for the way e-commerce money actually moves
Every channel, every fee, every state - one ledger that adds up.
Channel payouts, fully decomposed
Shopify, Amazon, Stripe, and PayPal payouts are split into gross sales, processing fees, refunds, chargebacks, and reserves automatically. Revenue is gross, fees are visible, reconciliation is continuous.
Inventory and COGS tracking
Purchases land as inventory, sales relieve it into COGS, and your margin is real month to month - the treatment the IRS expects and your lender will ask for.
Multi-state sales tax
Economic nexus is monitored as your sales grow. Registrations, filing calendars, and marketplace-vs-direct distinctions are tracked so thresholds never turn into back taxes.
Tax prep and filing
Federal and state income tax returns, franchise tax, and 1099s - prepared from your live books and signed by licensed CPAs.
E-commerce breaks generic bookkeeping fastest
High transaction volume plus net payouts plus inventory is exactly what manual bookkeeping handles worst.
Net deposits hide your real economics
When deposits are booked as revenue, fees vanish, refunds never subtract, and two channels with wildly different margins look the same. Decomposed payouts are the difference between knowing your margin and guessing it.
Inventory mistakes distort both profit and taxes
Expensing inventory on purchase makes your P&L swing with buying cycles instead of sales, and misstates taxable income in both directions. Proper inventory accounting fixes your margins and your tax return at once.
Sales tax exposure compounds silently
Every state threshold you cross without registering accrues liability plus penalties, and it surfaces at the worst time - diligence or an audit. Monitoring nexus continuously costs almost nothing; reconstructing it later costs a lot.
Volume is a software problem, not an hours problem
Thousands of orders a month is why e-commerce bookkeeping bills get big at hourly firms. Models categorize the volume; CPAs review the judgment calls. That is the right division of labor, and the right cost structure.
Up and running in hours, not weeks
Connect your channels
Shopify, Amazon, Stripe, PayPal, banks, and payroll link in one session. Existing books get migrated and cleaned up.
The platform runs your books
Payouts split, inventory tracks, nexus is monitored, and books close monthly - automatically.
CPAs review and sign
Licensed CPAs review your books and sign every filing, from income tax to 1099s.
E-commerce accounting questions, answered
What store owners ask us most before switching.
Because a payout is a net number: gross sales minus processing fees, refunds, chargebacks, and sometimes several days of settlements bundled together. Booking deposits as revenue undercounts sales and hides your real fee load. Vecty splits every Shopify and Stripe payout into its components automatically.
Inventory is an asset when you buy it and a cost (COGS) when you sell it. Expensing purchases as they happen makes profitable months look terrible and stockout months look great, and it misstates taxes - the IRS generally requires inventory accounting once inventory is significant. Vecty keeps inventory and COGS in sync with your sales channels.
Once you cross a state's economic nexus threshold - commonly $100,000 in sales into that state. Marketplaces like Amazon collect for marketplace orders, but sales on your own site are on you. Vecty tracks where your sales create nexus and keeps registrations and filings on the compliance calendar.
Yes. Shopify, Amazon, Stripe, PayPal, and wholesale can all feed the same ledger, each channel's payouts split into gross sales, fees, refunds, and reserves - so you can finally see margin by channel instead of one blended deposit stream.
Pricing scales with transaction and order volume rather than hours, so it typically comes in well under a traditional firm handling the same channel complexity. Book a call and we will quote from your actual store volume.
Stop managing your books. Let Vecty manage them for you.
Bookkeeping, taxes, compliance, and optimization - handled end-to-end. Talk to us and see the system in action.